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Brian Holt Discussion started by Brian Holt 2 years ago
Explain 5 advantages to an organisation of adopting a structured method for project management ? (50 Marks)

  1. Business case – justified
  2. Provide Gate reviews
  3. Provide stage Reviews
  4. Provides a baseline
  5. Provides a mechanisms for risk / issue management.
Structured methods within an organisation ensure that the project has a justified business case before the development begins and significant costs are incurred. The different solutions, benefits, risks and costs are considered before arriving at a single solution. The advantage to the organisation is that the benefits, risks and costs are considered and approved by the projects governance structure before embarking on the project providing clarity to the organisation

As the project is split into phases, it has clear points at which the sponsor can measure the project against the business case to ensure that the project is still justified. At the end of each phase clear formal go / no go decision points exist in order to progress to the next stage. The advantage is that there is formal means to ensure the business case is still justified and that the project does not proceed to far and to fast without a formal review process and is still justified.

Stage reviews allow the sponsor and project manager to assess how the implementation is progressing during the development stage. For example Key performance indicators in construction of a stadium might be number of seats installed. Other classic project KPIS included CPI or SPI. It gives a unit of measure relating to performance that the sponsor and sponsoring group understands and builds trust.

Structured methods provide for a baseline to be established during the definition stage and recorded in the PMP. It is the point at which all aspects are measured from and is agreed before the development commences. For example the PMP will define the time schedule for delivery, the planned costs to be incurred and the quality criteria under which the products will be assessed. Any requested changes can be assessed for impact against the baseline so that the impact is fully understood by the change control board before it is approved. This ensures that change takes place in a controlled and effective manner.

Structured methods provide a mechanism to identify, record, assess and mitigate risks that occur during the project. The advantage for the organisation is that there is a clear procedure for the management of risk which is auditable and builds trust with stakeholders since there is a clear demonstrable process. It reduces the risk to the organisation and ensures that risks are managed appropriately protecting the organisation from reputational damage which could impact on sales.

Paul Naybour
Paul Naybour Brian I only changes this sentence to "Structured methods provide for a baseline to be established during the definition stage". The method it's... Show more 2 years ago
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