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Brian Holt Discussion started by Brian Holt 2 years ago
List and describe five activities which the sponsor performs during the project lifecycle ?

Own the business case

Directs the project

Engages with Stakeholders

Assesses change controls

Risk Management

The sponsor will own the business case throughout the project lifecycle from the point of its inception at the concept stage. They must ensure that the business case is justified and achievable and are accountable to the sponsoring group. They provide the challenge to the project manager and prevent the project from moving out of tolerance using the business case as a reference.

The project sponsor directs the project, and is the point for decision making since they own the business case. For example the project sponsor would make the go / no decision as part of a gate review at the end of each phase of a project. As they own the business case they are able to assess with all relevant information presented to the sponsoring group whether the business case is justified and the project should continue.

The project sponsor engages with stakeholders and acts as a door opener at a strategic level. For example where the project manager needs specialised resource from the Network IT team when building a new site, a sponsor may be able to intervene and have resource made available through a conversation with the IT Director at a strategic level. The Sponsor will also help deflect any criticism of the project and promote its vision.

The project sponsor will assess change controls and will decide whether they are accepted, rejected or deferred until later. The project sponsor owns the business case and therefore they have a vested interest in controlling the scope of the project. If the project sponsor is not part of change control decision making then changes could be approved which might mean the business case is no longer justified.

The project sponsor will play a key role within risk management for the project. At a strategic level the sponsor will help identifying new risks which may not have been immediately obvious to the project manager due to their sensitive and confidential in nature (e.g. reduction in staffing levels by 10%). The project sponsor will play a key role within the mitigation planning for the risks identified including identifying any contingency budgets. For example the need to work overtime to achieve a critical path milestone when a key resource goes off work sick.
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Paul Naybour
Paul Naybour Brian Parallel is a premium provider of APMP training and we provide support to this study group for our customer who are taking either a... Show more 2 years ago
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