A P3O® model provides a decision enabling/delivery support structure for all change within an organisation. This may be provided through a single permanent office which may exist under several different names, for example Portfolio Office, Centre of Excellence, Corporate Programme Office. It may otherwise be provided through a linked set of offices (portfolio office, programme offices, project offices). These offices could be permanent and temporary, providing a mix of central and localised services. Whatever the structure, a P3O® is essential for ensuring successful outcomes through the delivery of portfolios, programmes and projects.
Who is the course designed for?
- Managers who need a structure for working alongside corporate organisational investments (projects and programmes).
- Individual who wishes to perform as an informed member of a P3O®. This will include individuals newly-appointed to portfolio, programme or project office roles or those wishing to gain a formal qualification after some support office experience.
- Team members employed within or alongside a support office.
- Anybody who needs to know the basics about providing portfolio, programme and project support.
- Programme and Project Managers keen to develop their skills and identify opportunities for further career advancement.
- Any Support offices may be known by a variety of titles such as; Portfolio Office, Centre of Excellence, Enterprise or Corporate Programme Office. This course will also benefit those aspiring to more senior roles.
- Individuals who require the P3O® Foundation and Practitioner certificates.
What are the course objectives?
By the end of the course, delegates will be able to:
- Explain the P3O® model and describe the differences between portfolio, programme and project Management.
- State the key functions and services of a P3O®.
- Explain which P3O® model is most appropriate to your organisation‟s strategic objectives.
- Know the arguments for establishing a P3O® model and measuring its success.
- Learn to measure the value that a P3O® offers to an organisation.
- Know the roles and responsibilities associated with a P3O® service.
- Describe the tools and techniques used by a P3O®.
- Understand and describe the relationships between strategy, portfolio, programme and project, and how these different relationships affect management issues.
- Learn how to implement or revitalise a P3O®.
What exams are taken on the course?
Foundation: 40 minutes multiple choice, closed book. 50 questions with an exam pass mark of 60% (30/50).
Practitioner: 2¼ hours, open book (P3O® Guide only) consisting of 7 scenario-based objective test questions.
What content does the course cover?
Structured Approach Projects Setting the scene for a structured approach to managing all projects; project
Overview and Principles
Definitions: portfolio, programme, project; elements of a P3O® model The decision-supporting role and governance responsibility of a P3O®; analysing the effectiveness of the P3O® in assuming this role and these responsibilities Characteristics of a mature P3O® The differences between portfolio, programme and project offices.
Business Case for a P3O®
- Why invest in a P3O®?
- “Doing the right programmes/projects” versus “doing programmes and projects right‟ and the differences between them
- P3O® value matrix
- KPIs and their measurement
P3O® Models and Tailoring
- Functional areas of a P3O®, including the skills and competences required
- Functions and services delivered by a P3O®
- Relationships with other corporate function offices
- Information assurance, including resource provision by a P3O®
- Sizing a P3O®, including different model types
- Impact of maturity on P3O® implementation
Components of the permanent P3O® model lifecycle Definition stage of the permanent P3O lifecycle Capability maturity, P3O® tools and techniques Blueprint: information flows and reporting requirement Temporary versus permanent P3O® model Key areas of focus of a temporary programme or project office.
Tools and Techniques
Utilisation of tools and standard P3O® techniques CSFs for tools and techniques Collaborative integrated tools; enterprise tools Objectives and benefits of: portfolio prioritisation and optimisation; management dashboards; knowledge management; information portal; facilitation – workshop techniques; skills development and maintenance Knowledge management techniques Types of facilitated workshops “Swimlane” models – benefits and use.
Management, generic and functional -based purpose of P3O® roles.
MoP®, M_o_R®, MoV®, MSP®, PRINCE2® & P3O® are registered Trade Marks of AXELOS.