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List/Describe 5 Components Of A Project Management Method

Paul Naybour Paul Naybour

Published: 16th May 2017

The component of a project management method are:
  1. People and Organisation
  2. Process
  3. Products
  4. Templates and Documentation
  5. Tools

1) People and organisation:

The Project Management Method will have a standard way of referring to roles and responsibilities consistently across the organisation. Standard terms will be used such as Project Manager, Project Sponsor, Product etc.  Where standard public tools are used, such as PRINCE2 these terms will be adopted, but where there is an internal system those terms will be used.  It is important that the terms are consistent across the organisation so that everyone in the organisation is clear as to what the role entales, the responsibilities and where they fit in the project structure. The roles and responsibilities are also important in assessing the capability of a person, and by being consistent across the organisation the person becomes transferable to different projects within the Organisation assuming all the projects will conform to the Project Management Methodology.

2) Processes

Processes are those activities which are defined in the project methodology and are linked to the project life cycle.  They are referred to and described in the Project Management Plan.  They tell the stakeholders how things are going to be done and will align with organisational governance.  For example, the process may say that a project cannot be approved for the delivery without a successful gate review at the end of the definition phase. Or will set out the control processes for things such as risk management, change control or reporting.

3) Products

Products are those things which are produced by the project and can be two types: a) those produced as part of running the project, i.e. the Project Management Plan or b) those produced as part of the project output which will need to for fill success criteria for acceptance. The project management methodology will define what products are to be produced and when.  This is important to clarify the product requirements and communicate them to the project team.

4) Templates

Templates and documents may be produced as standard, or a list of required will be included in the project method.  The templates may act as a prompt for ideas or work where there are pre-entered information or titles – ie. a risk assessment or risk matrix.  The templates and standard documents are important for communicating the work done in a consistent way.  The can be word templates such as the PMP and Business Case, or Excel templates such as the risk register.

5) Tools

The project management method may require the use of certain tools, these may be public such as Microsoft Project, or proprietary internal tools developed by the teams.  The tools will improve continuity across projects as all project will be working to the same standard tools. This will help with reporting from a number of projects to the stakeholders, and also will enable resources to be moved around the organisation as the people will be familiar with the tools used.
Learn more about project management frameworks and methods in What is a Project Management Framework (or Method)? and how it can help your organisation.