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Project Planning and Control™ (PPC)

Paul Naybour Paul Naybour

Published: 26th January 2021

APM's Guide to Project Planning and Control
APM’s Guide to Project Planning, Monitoring and control

Based on the Association for Project Management (APM) guidance for Planning and Project Control Managers and Engineers this course builds a structured and formalised approach to planning and controlling projects.

The APM’s guide, ‘Planning, Scheduling, Monitoring and Control – The Practical Project Management of Time, Cost and Risk.’ sets out a comprehensive and practical guide to project control across a number of different industries. The guide set out in practical terms the recommended best practice for the implementation of project planning and control.

Benefits of effective planning and control

The aim of the guide is to establish common standards and processes for project planning and control. Adopting this guide will provide organisations and individuals with the following benefits:

  1. Following this guide provides organisations with a common understanding of the approaches to project planning, reporting and control.
  2. Being clear about the standards improves the quality of project planning, especially the level of detail required to give effective project control.
  3. It improves the quality of transparency and accuracy of project reporting, so that project managers and senior stakeholders can have improved confidence in the data presented.
  4. This is turn strengthens the project governance processes and leads to more effective decision making.

The combined effect is more clarity about the current state of the project and increased chances of project success.

Project Planning and Control:Two Levels Foundation and Practitioner

There are two levels of qualification foundation and practitioner.

Who is the Foundation course for?

  • Planning Managers & Engineers.
  • Project Control Managers & Engineers.
  • Cost Engineers.
  • Project Managers.

Above all the intention is to provide greater certainty over project delivery.

Foundation Learning Objectives

  • The approaches and products used to gain a clear definition of a project.
  • The approaches and techniques used to plan and close a project.
  • The selection and use of appropriate scheduling techniques.
  • The practices used for rigorous monitoring to enable proactive control of the project.
  • The basis for good record keeping, which also facilitates the virtuous feedback and learning cycle.

Foundation Exam format:

  • Multiple Choice
  • 50 questions per paper
  • 25 marks required to pass (out of 50 available) – 50%
  • 40 minutes duration

Closed-book

Who is the Practitioner for?

  • Planning Managers & Engineers.
  • Project Control Managers & Engineers.
  • Cost Engineers.
  • Project Managers.

Practitioner Learning Objectives

  • The approaches and key products used to gain a clear definition of a project
  • The approaches and techniques used to plan and close a project
  • The scheduling techniques and appropriate presentation of the outputs
  • The management of risk in the planning, execution and evaluation of a project
  • The practices and data used for rigorous monitoring to enable proactive control of the project.

Practitioner Exam format:

  • Complex Multiple Choice
  • 8 question paper with 10 marks available per question
  • 40 marks required to pass (out of 80 available) – 50%
  • 3 hour duration
  • Open-book (Project Planning & Control guide only)

Project Planning and Control Course Contents

Both foundation and practitioners cover the same contents. The difference is in the format of the exam. The course contents are:

Planning techniques and approaches including:

  • Scope management,
  • Requirements management,
  • Works information and statement of works,
  • Stakeholder management,
  • Breakdown structures, levels, PBS, WBS, OBS, RAM, CBS and RBS,
  • Dependency management

Budgeting and cost control including:

  • Types of estimate,
  • Contents of an estimate,
  • Estimating methodologies,
  • Definition of budgeting,
  • Funding and budgeting,
  • Cost breakdown structures,
  • Cash flow,
  • Budget transfers

Scheduling practices including:

  • Steps in establishing a schedule and the different types of schedule including:
    • tender,
    • contract
    • baseline,
    • working,
    • target,
    • medium and short term
    • and as build schedules.
  • Project trackers required to support the schedule including
    • Procurement schedules,
    • Design and other trackers,
  • Elements of a schedule, including:
    • Critical path,
    • links,
    • leads and lags.
  • Estimating durations,
  • Resource management.
  • Horizontal and vertical integration of schedules from different perspectives including combining schedules from several organisations.
  • Schedule interfacing and coding,
  • Contingency and the use of buffers

Communicating the Schedule including:

  • Bar charts,
  • line of balance,
  • time chainage

The supporting components of a schedule including:

  • Schedule narrative including calendars,
  • activity codes,
  • calendars,
  • shutdowns,
  • possessions,
  • permits and licences.

Schedule review including the processes for approving and accepting schedules.

Building Information Management (BIM) including the integration of the schedule with the design process

Agile including planning for the use of sprints, timeboxes and other ag

Monitoring and Control including

  • baselines,
  • re-planning,
  • baseline
  • maintenance,
  • re-programming

Performance reporting including

  • drop line method,
  • activity weeks,
  • milestone monitoring,
  • cost value.

Cost Control including

  • cost control process,
  • performance management baseline,
  • performance measurement

Change management including

  • Change control process,
  • Adjusting the schedule to accommodate changes,
  • Communicating and reporting change

Risk Management including

  • Risk management process, risk drawdown, quantitative schedule risk analysis (QSRA), Quantitative cost risk analysis (QCRA)
  • Forensic analysis
    • Purpose of forensic analysis, Methods including planned vs as built, Impact method
  • Record keeping
  • Document management
  • Handover and closeout
  • Lessons learned.

Parallel can offer this course to corporate clients with groups of 5 or more candidates. For more information please get in touch to discuss your requirements.

Project Planning & Control™ is a trademark of APM Group Limited, and must not be used without prior permission or an appropriate license.”

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