|The APM Registered Project Professional (RPP) is a new standard that will recognise experienced project managers as the pre-eminent practitioners of their profession in the UK and Worldwide. This session is aimed at those experienced project managers that wish to submit themselves for the RPP assessment and require guidance and coaching on the application process.
At the end of this workshop delegates will be able to:
- Describe the RPP application process, stages, templates and standards
- Recognise the language and evidence that will be required
- Be confident in completing the forms
- Be confident in the interview process.
- Understand where your portfolio is deficient with an action plan to resolve those deficiencies
BEFORE THE WORKSHOP
- Delegates will be provided with copies of the latest templates, forms and guidance notes applicable to the RPP process which delegates should familiarise themselves with
- Delegates should collect evidence of managing complex projects and of the successful leadership of others doing so.
- Delegates should review their normal workplace CV
- Complete the project complexity questionnaire
- Prepare draft versions of their CPD
DURING THE WORKSHOP
INTRODUCTION TO THE STANDARD
- The background to the APM and other project management standards and methods both national and worldwide
- The timeline for the implementation of the standard with history and context
- Discussion of the value of the standard
- Background to the competence framework
FORMAT, STRUCTURE AND TIMING OF THE APPLICATION PROCESS AND FORMS
- The overall process with key events and activities
- The role of the assessor
- The purpose of the interview
- The purpose of the desk top assessment
- How to apply, fees and contacts
- The timing of the application process and what to expect in terms of commitment
AFTER THE WORKSHOP
You will be in a position to finalise your application and you will be able to download CPD modules to fulfil any specific shortfalls.
Initially Microsoft Project can be a confusing application. In this section we will set you off on the right path by introducing the structure of the screen and how project templates can be used to quick start new projects. Activities covered in this topic include:
- Understanding the layout of the Microsoft Project Screen.
- Creating a new project.
- Using project templates.
- Entering project information.
- Setting up working with time and calendars.
- Saving a baseline plan
- What is classified as CPD and what can legitimately be claimed
- How to describe it and some do’s and don’ts
One of the first steps in many projects is to define the tasks to be completed. Capturing the full scope of the project at this stage is critical to success. In this topic you will learn how to enter tasks into Microsoft Project and the different properties that are used to determine the task duration. Activities in this topic include:
- Entering tasks and setting properties.
- Working with task durations.
- Creating Milestones.
- Copying and moving tasks.
- Entering recurring tasks
- Task Information and task notes
- Linking and unlinking tasks
- Splitting tasks
- Different task types
- Setting deadlines and constraints
- Applying task calendars
- Elements of complexity, discussion on the topic
- How to demonstrate evidence of managing complex projects
- How to demonstrate evidence of successfully managing others
- Leadership – the significance of this section in the context of an application
- Professionalism and Ethics – the significance of this section in the context of an application
- Completing the competence statements with reference to the competence framework
- What does and what does not constitute compelling evidence
Many projects are constrained by resources. Planning the work within the available resource pool is critical to the success of many projects. Without understanding the resource requirements then it can be very difficult to predict when a project will be completed and the overall cost. Activities in this topic include:
- Creating a resource sheet and associated cost rates.
- Entering resource availability for each resource type.
- Grouping resources into families.
- Resource schedules and assignment.
- Assigning work and material resources to tasks.
- Entering costs into the project.
- What is required and suitable, how to demonstrate suitable knowledge
Having developed a plan then the analysis and presentation of the date needs to be tailored to meet the needs of different project stakeholders. In this section we learn how to analyse the project data using different views and perspectives, identifying pinch points and resource constraint then need to be removed or reduced to produce the most effective and timely schedule. In this topic we cover the following activities:
- Using the common views.
- Using split views to see different views of the project on one screen.
- Using tables to show data.
- Sorting information.
- Using filters.
- The showing the critical path.
- Printing different views to meet stakeholder needs.
- Complete example competence statements and review
- Complete example project portfolios and review
A common saying in project management is “plan the work – work the plan”. In this topic we examine the support within Microsoft Project for working the plan. This includes keeping track of progress and costs, identifying variances and the causes of delay within the project schedule. Activities in this topic include:
- Updating Tasks, Resources & Costs
- Checking duration, cost & work variance
- Project statistics
- Identifying and fixing project trouble spots
- Preparing for a competence based interview
- The use of the presentation
- Practice at sitting a competence based interview
Often different stakeholders have different reporting requirements. In this topic you will learn how to use the reporting facilities within Microsoft Project to create reports to meet the needs of different stakeholders. The activities in this topic include:
- Choosing a report
- Using report details
- Defining report contents
- Sorting a report
- Adding page elements to reports
- Saving a project as a web page
Many project managers work as part of a programme or portfolio containing several projects. Microsoft Project has useful tool to help plan and manage project in a multi-project environment. In this session we explore how Microsoft Project can be used to combine multiple projects into one consolidated plan and how these can be linked to a single resource pool. In this topic we cover the following activities:
- Consolidating projects
- Creating linked projects
- Sharing resources with resource pools
- Viewing multiple project critical paths
- Saving a workspace
- Saving consolidated project baselines