The Benefits of Project Management
Project Management is all about the effective management of change and can benefit an organisation in many ways because it provides a systematic approach to managing and controlling different types of projects and different types of change.
Professional project management can ensure that organisations of all sizes reap the benefits of a well-controlled, project-based approach to business. Some of these benefits are listed below:
- Develop a full understanding of the project goals, objectives and benefits before committing significant resources.This ensures that only the projects which are expected to provide benefits exceeding the investment of time and money are initiated.
- Ensure that the project proceeds effectively through all the essential phases, from concept through to completion.This makes sure the project is properly reviewed by the stakeholders at key stages including initiation and final acceptance.
- Provide a rigorous approach to defining a realistic, but still challenging, timescale and budget for completion of the project.
Establish a structured approach for clearly defining roles and responsibilities for the delivery of the project and its work packages.This is critical to building commitment to the project objectives.
- Implement a systematic process to manage changes to the project scope or objectives.This minimises the risks associated with change to the end-product or to the benefits for the sponsors.
What People Say About Training Courses
A survey of past delegates who have attended Parallel Project Management Training Courses has provided further insight into the benefits of PM training in terms of acquiring new skills, developing existing skills and gaining practical advice to implement in the day-to-day work environment.
When questioned, almost 90% of course attendees believed that their organisation had benefited from their attending the course. Specific benefits mentioned by delegates are:
- Having a common language to describe issues within a business and has helped allow clearer definitions of areas for development versus best practice.
- Using people to successfully deliver projects
- With everyone following APM PMQ** it is helping bring a consistent baseline knowledge base to the business.
- Improving communication between stakeholders and improved awareness and implementation of Leadership skills / qualities.
- It's helped when certain tools and techniques have come up that were discussed on the course which means that I had a head start on our competitors.
Benefits In The Everyday Work Environment
Formal training was seen to be particularly useful for improving communication between stakeholders and developing a better awareness of the leadership qualities required in a project manager. In meetings and when discussing project management tools and techniques a formal training course helped those involved to better understand what was being discussed and to ensure everyone was working from a consistent knowledge base. Training also helped when it came to putting together and managing the project team and dealing with the different characteristics of project teams; many delegates viewed the professional qualifications obtained as a necessary part of progressing up the career ladder by equipping PMs with a thorough understanding of the essential attributes of a successful project.
Where courses were undertaken by a group from the same organisation the common learning of a standard method such as APM PMQ** helped in developing a consistent approach to managing projects using a common language. This common language to describe issues within a business enabled clearer definitions of areas for development versus best practice.
On a practical level the courses provided real-life scenarios to hone skills with software tools and equip delegates to truly take advantage of features such as Pert Charts and Critical Paths. Courses offered powerful insights into establishing stakeholder requirements and how to satisfy them by spending more time with key stakeholders and focusing on the Critical Success Factors for project managers.
Developing Existing Skills
Where respondents to the survey, who participated in a range of APM courses, PRINCE2 Practitioner and PMP Certification courses, felt that the course had also been beneficial in developing their existing project management skills the areas in which they felt they had gained most included:
- Dealing with Change
- People Management
- Stakeholder Management and Engagement
- Communication with Stakeholders
- Communication with Project Teams
- Developing Critical Success Factors
- Managing Conflict
- Managing Quality
Learning New Skills
Clearly every delegate would also expect to learn new skills on a training course as well as reinforcing existing skills and being able to take a fresh perspective on what they already know.
Typical new skills learnt included:
- Active risk management
- Planning, implementing and monitoring projects
- Pert Charts
- Detailed knowledge of scheduling
- The Procurement process
- Earned Value Management
The survey of past course attendees further revealed that many delegates gained a clearer understanding of PM terminology with which they were already familiar. The courses reinforced their understanding and ability to use a common language to discuss project management subjects. This enabled them to better capture and communicate project requirements and success criteria, and to obtain concise consensus on what would constitute a successful project from the perspective of the stakeholders, project manager and customers.
But for many, one of the major benefits of the training course was formalising the topics that they already understood; putting these topics in context with real case studies and improving their all-round project management skills.
In areas such as risk management, breakdown structures, earned value management and costing they learnt how to put the theory they already knew into effective practice and to make the most of the people available on their project teams to deliver successful projects.
Continuous Course Improvement
Over 96% of those who have previously attended a course with Parallel Project Training believe that project management skills have become more important in recent years so Parallel are always looking at ways to improve their training courses. They listen to the feedback of course attendees and here are some improvements that are already being incorporated into current training courses:
- Using a wider range of case studies – although the recurring case study in the study guide "How to Pass the APM PMQ**" remains useful for a consistent approach.
- Ensuring the minimum level of prior knowledge has been achieved on an introductory level course or with a period of independent study before attending the more advanced level courses such as the APM-PQ, so that the learning process is not more challenging than necessary.
- Making available example questions prior to the start of the course.
- Extending the periods of role play for additional practise of a range of skills within a monitored environment.
- Placing more emphasis on very complex projects on the courses aimed at achieving advanced qualifications.
The Hidden Costs Of On The Job Training
Many project managers have gained their experience the hard way; through trial and error. However this can cost an organisation dearly in wasted effort, cost, poor customer reputation, stress and failure to deliver the full benefits of a project. Professional development and training courses can fast track learning the competencies required to deliver successful projects reliably and avoid the hidden costs associated with learning on the job.
Parallel Project Management Courses use active learning techniques to develop not just the necessary skills and knowledge, but also the attitude and behaviours required to underpin these competencies.
Active Learning Techniques
Parallel provide a wide range of learning material from printed study guides, podcasts, e-learning and workshops to suit the different learning styles of the individuals.
Their learning system maximises the value of time in the classroom, by providing all the information in advance via the study guides, podcasts and e-learning. In this way time in the classroom can focus on skills development, behavioural change and preparing for an external examination. Development support continues after the workshop through a moderated community of practice, on-going podcasts on topical areas of project management and a highly active project management blog.
Project Management Training Benefits At A Glance
Enabling a project manager to accurately determine the requirements of a project and to assess the available resources and make best use of those resources. This ensures the scope, schedule and budget are accurately set from the start.
Learning about how to identify risks in projects, and how to manage, them helps build a project manager's confidence and ability to manage projects effectively.
Confident, efficient project managers who are able to deal effectively with risks will consistently and reliably deliver successful projects avoiding wasted time, effort and money.
When the tools and techniques are used to deliver projects reliably; deliver what was required and within budget then the customer will be satisfied.
Experienced project managers can improve their PM knowledge with new techniques but can also simply learn to approach a familiar scenario with a new perspective.
Project Management is not just about experience, tools and techniques but also learning how to influence others and resolve conflict.
** APM PMQ was formerly known as APMP
BY PAUL NAYBOUR
Paul Naybour is the Business Development Director of Parallel Project Training. He has been a project management consultant for 9 years and has experience managing project management development programmes for many clients, both small and large. Paul's Google Profile