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9- Explain five different types of review that happened during the project lifecycle, including gate reviews, peer reviews, stage reviews, audits and post project reviews

Paul Naybour Paul Naybour

Published: 25th November 2015

Different type of review that
happened during the project life cycle are:

  1. Gate Review is commissioned by the sponsoring organisations as part of their
    governance structure. It is carried out at the end of the Concept and
    definitions phases. It is important as it enables sponsors to decide the
    viability of the project and whether it should be completed or terminated (go
    or no-go decision). For example, gate review for a deep sewage
    tunnelling project to replace sewage pumping stations indicated the extremely
    high costs for the construction of the project that are not justified against
    the gained benefits, therefore sponsors decided to terminate the project. 

  • Peer Reviews are carried out at any time during the life cycle of the
    project. It is usually conducted by experienced colleagues. Technical reviews
    are form for the peer reviews. Peer reviews are important as they are
    carried out by experienced personnel who can spot hidden problems / risks in
    the project and suggest solutions based on their practical experience. For
    example
    , during the technical reviews for the mechanical drawings for a
    valve chamber, the reviewer noticed that no ventilation system was provided.

  • Stage reviews are usually carried out by the project sponsor and the senior management
    in the organisation. These are usually carried out during the development stage
    to make sure that the project is meeting its KPIs, and the project activities
    are progressing as per the plan. Stage reviews are important as they give
    senior management and sponsors visibility about the actual status of the
    project which enables them to detect the delays and take immediate recovery
    actions. For example, delay was noticed in the building works of a
    warehouse, and it was decided to engage one more subcontractor to speed up the
    work progress.

  • Audits, most organisations perform formal audits as part of their governance
    plan in order to assure that projects are conforming to standard procedures and
    therefore are having good chance for success. Organisations always engage third
    parties to conduct the Audits. These are useful as they spot the non-conformities
    in the projects and officially record and report them which drives PM and
    project team to follow the system. For example, during project audit it
    was detected that technical review forms for one deliverable were not done.

  • Post project reviews are usually carried out after the completion of the project and are conducted by the senior management team in the organisation. These aim
    to assess the effectiveness of the project management tools and procedures as
    well as the performance of the PM and the project team. These assessments will
    be recorded as lessons learnt and will be reviewed by the organisation during
    their governance structure reviews in order to make required adjustments
    to improve performance. For example, post project reviews indicated that
    the organisation needs to introduce modern web-based share point link to enable
    project team (located at different offices) to easily share and exchange project
    information.    


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