Try the following questions and I will give you feedback on how you are progressing
1) List and describe five duties of a project management office (PMO)?
2) Explain five items you would consider as part of an end of project review?
3) List and describe five benefits of project governance?
4) Explain five advantage of a project (task force) project organisation?
Remember each answer needs to consist of five paragraphs of 2-3 sentences each.
Paul Naybour
LinkedIn ProfilePaul Naybour is a seasoned project management consultant with over 15 years of experience in the industry. As the co-founder and managing director of Parallel, Paul has been instrumental in shaping the company's vision and delivering exceptional project management training and consultancy services. With a robust background in power generation and extensive senior-level experience, Paul specializes in the development and implementation of change programs, risk management, earned value management, and bespoke project management training.
2.Explain five items you would consider as part of an end of project review? (Drat, ran out of time)
1)Agree handover / after-actions for anything overhanging. At the end of the project, some actions, activities or issues may be unresolved. Anything that can’t be closed-off should be allocated to and accepted by entities outside of the project. This may include aspects of normal project delivery (e.g. transitioning to support) where projects are prematurely closed.
2)Compare outcome with plan, identify why variance. The planned cost, time, effort should be compared with the end-of-project actuals. Where variances are identified, causes should be explored. (Some of this evaluation may already have been undertaken, for instance if a project has exceeded tolerance and needed to be rebaselined). Relevant evaluations should be reported to the business to aid future planning.
3)Identify funding to hand back to the business. The finances need to be reconciled, with any remaining unspent funds returned to the business.
4)R&I review. The risks and issues throughout the project should be considered with a view to informing future corporate decisions should comparable activities be undertaken in the future.
5)Lessons learned. The lessons learned throughout the project, and any additional lessons teased out at the end, (by discussing all of the items above with the stakeholders and project team), will be considered for where they may be used. Both a corporate repository, and any extant projects / business-as-usual activities, should be considered as directed recipients of the ‘lessons learned’ information.
1) List and describe five duties of a project management office (PMO)?
1.1 – Set Standards for how project run
1.2 – Ensure project management standards are followed
1.3 – Collect information & production of data for management review
1.4 – Source of guidance & advice for project managers
1.5 – Managing & facilitating the portfolio management
1.1) The PMO builds up a common set of practices, principles, & templates for managing projects. Standarisation means project manager can move more easily between different projects and new project managers get upto speed fast.
1.2) While the PMO sets project management standards, it also must ensure they are followed by performing regular assessment of projects
1.3) The PMO will trach the status of the projects in the organisation based on update from the projects manager. i can be submitted through dashboard.
1.4) Source of guidance & advice to project managers. The PMO’s develope into a centre of excellance for project managemnet and can provide guidance & coaching to novice project manager or new project manager who need to understand how the organisation runs the projects.
1.5) Capturing project request and ensuring each request has sufficient informations to assess the projec, managing a resource capacity plan
2) Explain five items you would consider as part of an end of Project review
2.1- Lesson learned
2.2- Benefit realisation review
2.3 – Team dissolution
2.4- Final Acount closure
2.5- Acceptance
2.1) Lesson Learned – The organisation should be prepared to take the information available and actually circulate it around the business to make sure that other similar project can make use of it.
2.2) Benefit realisation – Only after the products has been completed and handover has been carried out can a proper evaluation of the benefits be achieved.
2.3) Team Dissolution – The project team will need to be disbanded and future opportunities depends upon organisation structure & more works inhand to join other team
2.4) Final Acount closure- The project code need to be finalised so that final account can be drawn up.
2.5) Acceptance – Typically the project will expect the sponsor / or the users to sign some form of acceptance certificate to formally demonstrate that they are happy with the products.
3) List and describe firve benefits of Project governance
3.1 – Roles & responsibility clearly defined
3.2 – Disciplined Approach
3.3 – Clear gate ways
3.4 – Business case study
3.5 – Standard reporting process
3.1) Roles & responsibility – The roles , responsibility & performance criteria for the governance of project management are clearly defined. This would be reflected in the organisations governance documents.
3.2) – Discipline approach – Discipline governance approach supported by appropriate methods and controls and ensuring they are applied through the project life cycle. this implies an agreed and implementd reporting system that has some consistency approach across the projects
3.3) – Clear Gate Ways – Clear gate ways / authorisation points – All project have an approve plan containing authorisation points at which the busuness case is reviewed and approved. Decisin made at these authorisation points are recorded and communicated.
3.4) Business case study – The business case is supported by relevant and realistic informations that provides a reliable basis for making authorisation decisions. The word realistic is key the organisation should not allow itself to follow an unrealistic plan.
3.5) Standard reporting process – There are clearly defined criteria for reporting project status and for escalation of risks and issues to the level required by the organisation.
4) Explain five advantage of Project (Task force) Project organisation.
4.1- Clear Focus
4.2 – Line Manager
4.3 – Defined roles & Responsibilities
4.4 – Integration
4.5 – Team work
4.1) Clear Focus – Team has a very clear focus on the project objectives
4.2) Line Manager – Line manager / team leader – All staff members are aware of who is in charge & take directions accordingly
4.3) Defined Roles & responsibilities – Easy to identify very clear roles & responsibilities with out crossing organisation boundaries.
4.4) Integration – Project organisation provides intigration of functional capabilities with in projects.
4.5) project organisation provude better team work.
1) List and describe five duties of a project management office (PMO)?
a) Admin support to the PM. Issue of minutes, gathering of data from the project team, production and issue of reports and notifications to the project team; providing holiday / sickness cover
b) Specialist input. Provision of services and skills that the PM may not have such as: detailed estimating; planning management; scheduling; risk management; cost and commercial management.
c) Resource centre. Allocation of resources to projects from the pool of available Project Managers
d) Development. Performance reviews; career guidance; professional development; mentoring and coaching of the pool of PMs under its management.
e) Assurance: internal checks to ensure that standard process and procedures are being undertaken in line with the corporate policy and expectations of the sponsor.
2) Explain five items you would consider as part of an end of project review?
a) Achievement of project criteria. Did the output satisfy the time, cost and quality criteria that was established within the PMP? If not why not?
b) Team performance. How did the team perform against expectations? Were deadlines met? was sufficient resource provided at the right times? Was the mix of in-house vs external resource correct?
c) Benefit delivered. Did the output satisfy the Project Requirements and was the benefit delivered? What was the feedback from the users? Were the requirements correctly specified?
d) Cost control. Was the output achieved within the project budget? Were the estimates correct throughout the lifecycle? How did the outturn cost compare with other known cost benchmarks? How was the financial change control managed and what improvements could be made?
e) Method and processes. How effective / successful were the processes and procedures that were employed? What were the strengths and weaknesses? what changes could be made? How will the output of the end of project review be fedback into the project team, the PMO and the stakeholder group?
List and describe 5 duties of a Project Management Office
1. Administrative Support
The PMO assists the project manager by proving administrative duties. These duties can range from filing and meeting organisations through to providing cover during a holiday period.
2. Centre of Excellence
The PMO often has specialists available to assist the project manager on aspects of the project and will allocate these specialists as necessary . Some examples are risk managers, cost managers, etc.
3. Data Collection and Reporting
The PMO collects back-up and details and collates this information to provide routine or scheduled reports for the Project Manager e.g. monthly or weekly flash reports, progress updates. etc. The PMO can also maintain a record of timesheets and other data that may be required by the organisation to review resource inputs etc.
4. Lessons Learnt Roll Out
The PMO rolls out all lessons learnt across the organisation so that there is continuous improvement. This allows an organisation to benefit for every project delivered.
5. Assurance
The PMO has a role to ensure that the governance procedures and requirements set out in the PMP are adhered to.
Explain 5 items you would consider as part of an end of project review
A project review is essentially about one thing – did we deliver what we said we would deliver? If so, a project review should look at:
1. Did we deliver the required product. The PMP will set out what was required and the review of the end product can identify any discrepancies between that which is delivered and that which was required.
2. A review of the performance of the project team including the project manager and the full delivery team. This will include areas where individuals and the team excelled, met expectations or where the performances need improvement. The outcomes should be shared as lessons learnt across the organisations.
3. Staff feedback. The performance review should also contribute to the staff feedback which should be part of the project review process.
4. Lessons learnt review. Sharing lessons learnt adds to continuous improvement and assists with the avoidance of pitfalls and highlights good practice. Sharing this information helps develop excellence.
5. Request a client performance review where the client assesses and grades our performance