Most organisations have a standard project lifecycle, with defines phases and gates, but what are the benifits?
APMP: Describe Five Benefits Of Using A Project Lifecycle?
1st March 2013
Paul Naybour
LinkedIn ProfilePaul Naybour is a seasoned project management consultant with over 15 years of experience in the industry. As the co-founder and managing director of Parallel, Paul has been instrumental in shaping the company's vision and delivering exceptional project management training and consultancy services. With a robust background in power generation and extensive senior-level experience, Paul specializes in the development and implementation of change programs, risk management, earned value management, and bespoke project management training.
Mike
Another good answer, nice points well made.
Paul
I like your answer too, five clear points and enough content to show you understand the topic.
Paul
Hi Paul,
This is my attempt within the timeframe. Please provide some feedback on where I can improve. Feel like I am struggling with the time – 15mins is not long!
1. Having the project lifecycle helps show the logical progression through a project. It shows each phase (concept, definition, implementation, handover and closeout) and defines what the objectives and objectives are for each phase.
2. Having a lifecycle provides an obvious point in which to stop and evaluate where the project is at. This happens between phases and can involve a gate review to ensure things are on track. For example, this could happen between the definition and Implementation phases where the Project Management Plans are reviewed and signed off before implementation can start.
3.They help with identifying resource requirements, which in turn assists an organisation in ensuring they have appropriate levels of resource in place at the right time. The resourcing level and requirement changes at different times during a projects lifecycle. e.g. in the initial phases, resource may be low while the business case is put together, however during the implementation phaase a lardge number of resources may be required. By identifying this early, the organisation can plan and allow for this in advance.
4. A benefit is that we can link progress to the lifecycle and recognise the completion of a phase. This can help with increasing morale and confidences amongst stakeholders especially during critical and difficult parts of the project.
5. The lifecycle provides a structure that ensures attention is given to the early stages of the project and that it goes through a number of gate reviews (normally at the end of each phase) which helps ensure the project stays on track.
Karen
Another good answer.
Paul
Question List and describe five benefits of a project lifecycle
1. Help provide an understanding of required resource.
2. Ability to plan each project phase.
3. Ensure continued project viability.
4. Ensure sufficient attention is devoted to the planning phase.
5. Progress can be linked directly to phases.
1. A project lifecycle allows an organisation to understand which resources may be required (both in number and nature) and when. A life cycle is an easy way of showing a logical progression through a project, with clearly defined activities and output at each stage. These activities can be mapped out on a RACI plan, and align to personnel to create a resource plan, which can help an organisation to plan its necessary levels of resource requirement. It will tell an organisation which resources are required and when, so the organisation can plan in advance. For example during the design phase, an organisation may need to ensure they have the correct disciplines lined up to review designs.
2. A project lifecycle allows an organisation to create a high level initial breakdown, so that detailed planning can be carried out within each phase. By breaking down a project into phases in a logical way, an organisation can plan and assess the activities and outputs that will be necessary at each stage. Utilising an industry standard life cycle such as the RIBA stages allows a common approach throughout the industry, which saves organisations creating their own, and allows them to utilise best practice throughout each stage. This is particularly useful when reviewing programmes, for example once the planning stage has been defined, if the concept stage is then delayed, it is easy to simply shift the planning stage to identify the effect on programme.
3. By indicating when project reviews can take place throughout the project lifecycle, an organisation can ensure that a project continues to be viable. Although a business case for a project may be signed off as viable at the start of a project, this does not take into account changes throughout the lifecycle of the project. Often these changes, be they political, economic or otherwise, can have a fundamental impact on the continued viability of a project. A project lifecycle will provide an indication of when key project reviews can take place, ensuring that the relevant authorities are in place and things are coordinated to proceed. Gate reviews in particular ensure that the project continues to be viable through an added level of scrutiny.
4. By splitting a project up into phases, an organisation can ensure that sufficient attention is devoted to the planning and early stages of the project. A well thought out lifecycle provides an opportunity to ensure that proper attention is given to the early stages by demanding that the project goes through a number of phase gates. If clear expectations and outputs are set for these phase gate reviews, then the project team are forced to devote sufficient resource and energy to ensure adequate outputs are produced. For example by insisting that a construction project is on budget at all gate reviews, it ensures the team produce an affordable set of designs.
5. Project lifecycles provide an opportunity to link progress directly to phases, and recognise the completion of a phase which will provide increased confidence on the part of shareholders. Linking progress to an industry standard lifecycle provides an easily accessible understanding of project progress to stakeholders, and provides increased confidence each time a project passes through a phase or gate review. As an example, a project progress report may indicate that a project is 60% of the way through the design phase. If this increases to 70% at the next report, this will add confidence.