Describe five ways in which a project manager would make sure HSE was dealt with correctly on the project
- Project Health, Safety and Environment Plan – This is a mandatory document that must be produced by the project manager for any project. It can possibly form part of the Project Management Plan. The plan should include key information such as the scope of the project, roles and responsibilities of personnel on the project, the standards and regulations that the project must comply with, the reporting procedures that will be executed, specific project processes and training records for all project personnel. The project should be produced with an input from any relevant stakeholders, and will be reviewed and signed off by the authorised health and safety body within the organisation.
- Risk Assessments – Risk assessments are also a legal duty that should be carried out by Project Managers to comply with HSE objectives. A risk assessment is a tool that is completed for all activities to identify where risks can be eliminated, and where they can’t, the likelihood of the risk is analysed, and controls measures are put into place to mitigate the risks. Risk assessments will differ on different projects, from an office environment where manual handling of archiving boxes is required to a construction site where a tower crane is used to complete the lifting works. All risk assessments must be reviewed where a change to the activity or environment has occurred.
- Training – The Project Manager must ensure that all risk assessments are reviewed by all personnel carrying out the relevant task, and they are fully briefed on the task at hand. A record of this should be kept, and a signature should be gained to show that all personnel have received the briefing. Furthermore, the project manager must ensure that the personnel have the relevant training in place to carry out the task, as this could lead to an incident. On construction projects, most contractors require all personnel to hold a CSCS card to show that they have knowledge on basis health and safety issues. When carrying out a specific task or operating machinery, they must then show additional training or certification, in date to show they are competent in completing the task in a safe manner.
- Safety Equipment – It is a legal duty for an employer to provide safety equipment to all employees that remains in good condition, and is appropriate to the task in hand stated in the risk assessment. On construction sites, most contractors require five mandatory pieces of PPE including hat, boots, gloves, glasses and high viz. Although there are circumstances where the project manager will need to look at additional equipment, usually outlined in the method statement. An example of this may be hearing protection which should be used where activities exert a high noise frequency which can cause long term deafness.
- The HSE now want Project Managers to understand that stress related problems are a health and safety concern that must be addressed. The project manager needs to ensure that they are setting their team realistic targets within an agreed timescales, and not expecting them to take on a great work load. They must also ensure that sociable working hours are being carried out, and that welfare facilities are provided to ensure personnel can have regular breaks in a comfortable area. To ensure this is being carried out correctly, all employees should be consulted on a regular basis, so they can feel that an approachable culture is implemented, and they feel they can raise a concern without being penalised.