List and describe five key components of a project management method
1) People
2) Processes
3) Templates
4) Tools
5) Products
1) This aspect of the project management method defines roles and responsibilities of people working on the project. It is important to define this so that everyone knows what they are doing when. For example the role of the sponsor for the delivery of the benefits and the role of the project manager for delivery of the project should be defined in the project management method.
2) This part of a project management method defines how to deal with certain aspects in a project. For example risk, issue and change management will be some of the key processes and this will clearly define how this will be executed by the project ensuring a consistency of approach across the board.
3) Templates are typically documents with a predetermined format and are often populated with text and helpful hints that have been incorporated as a result of experiences on previous projects. Examples of templates are the Business case, Project Management Plan, Risk Log, Issues Log, Reporting template etc. Templates ensure consistency across the project which builds familiarity within the organisation and allows for rollup of information to a summary level for reporting purposes.
4) Some project management methods includes tools that the project team can use to assist them with their day to day activities on a project. Example of tools that can be used are planning software (MS Project), flow charting (MS Visio) or document management system (Documentum). Use of tools as part of a method will again encourage consistency in approach.
5) A project management method will describe which products will be produced by when and by who. There is two parts to products 2) products as part of the effective running of the project and includes items such as a project management plan, schedule, risk log etc. b) the outputs of the project that form part of the deliverable to the user i.e. product marketing plan, product test plan, cutover plan (for a new system) etc. This all contributes to the success of a project and everyone knows what they are working towards.
Thank you Paul
Chantelle Looks good to me.
Mine is next Friday as well. I will keep on practising!
I failed my exam first time around so have tried to learn from my mistakes. If you are struggling then , look to describe what it is, where it is done, who does it, why do they do it, what happens if it isnt done, and for the advanatges their is always the 6c’s. If you are good with remembering acronyms then this might work for you (e.g ODEAR for the sponsor, Owns Business Case, Decision Maker, Engages Stakeholder, Approves Changes, Risk Identification) – their are loads out their. You dont need to waffle, getting structure in your answer is key ! Whens your exam mine is next Friday Hoping that Pa
Thank you Brian – I have amended my point 3 as suggested. Just hope I can remember all of this in the exam and not go into waffling mode!
when looking for that final sentence try thinking of the 6 c’s Consistency, clarity, communication, capability, continuity -therefore for point 3 your final sentence could be templates ensure consistency across the project which builds familiarity within the organisation and allows for rollup of information to a summary level for reporting purposes.