Please see below the questions for 3.2 I believe I get the subject just worried that I haven’t wrote enough
Differentiate between the terms project and programme; make five points in your answer
Projects have a specification/objective which the project needs to achieve for example a crane needs installing on a specific track, a programme objective can change & can be modified as it matures for example the programme can be to install 5 cranes on a track but the stakeholder/sponsor can decide that only 4 cranes are needed.
A programme can cover multiply projects which come and go within the programme’s lifecycle; a project is a satisfaction of a single tactical objective for example if an organisation needs more lifting capacity the project/solution is for a new crane with a higher tonnage to be added to the track.
A project has one single customer who defines the requirements and accepts specific product; for example a customer will give a scope for a 5T crane to cover area of 20 Metres by 100; a programme has many different customers over its life cycle, for example 2 different projects give two different scopes with two different requirements within the same factory at different times.
A programme shows inter-project relationships for highly communicative and influencing skills; for example one project could have time restrictions due to noise; this information would need to be communicated within the programme for this to have any influence on other projects. A project is focused and only has clearly defined roles and be responsibilities.
A project has a known scope and identifies per specific tasks for example a crane to be installed on a specific track and a programme has a more strategic nature which tackles major changes in organisations, for example the programme is to install 4 cranes but as it progresses the scope could evolve and additional project to install an additional crane could be added.
Explain five ways in which programme management supports the implementation of strategic change.
Programme management has the ability to initiate, define, accelerate or terminate projects in the programme; for example if a crane needs installing on a specific date, more staff can be used to accelerate the project for it to achieve its date.
Improved management of project interdependencies and the impact(s) on business as usual, for example if two cranes were installed in two areas business as usual could be affected in two different incidents, these projects could be done together so the downtime is reduced.
Managing the available resources and conflicting demands from the business for example using access for a project and business as usual needed the access at the same time a decision would needed to find a solution.
Ability to manage risk issues and changes across the programme for example a contractor has been found to have no insurance in one project which exposes the company this is then relayed across the programme to make sure none of the projects use this contractor.
Focus on the definition and management of strategic benefits for example a single project looks at his own strategic benefit for the project but the programme manager has the overall view.
Describe the role of the programme manager; make five points in your answer.
The Programme Manager has to plan the programme including scheduling the projects so the benefits can be delivered early; for example installing a crane, you would use a mobile crane instead of manual chain blocks as it would save time, money and risk.
The Programme Manager needs to be able to prioritise the individual resource within the project; for example if a crane is delayed and more staff are needed to enable it to be completed on time the programme manager would move the labour from another project.
Making sure the Risks are communicated across the projects in the programme and those lessons are learnt, for example if engineers are on site with their tools and leave them overnight and they get stolen, the project will be delayed until replacements are found; lessons to be learnt would be that a secure site box should be provided.
The programme manager needs to support the team for example if one area is struggling he can divert resources to assist with the current problem.
The Programme Manager should communicate with both the project and the business, for example if a crane is scheduled to be delivered on a certain date then the business should be informed of this likewise with the project.