Scope Management – Feedback Required

Paul Naybour

Explain two reasons why the scope of a project may need to
be changed (20 Marks) ?

User has changed their mind during UAT

As a result of changes to legislation
During the user acceptance
testing users may identify additional requirements which were not originally
identified or captured during the definition stage of a project. For example
users working on mobile equipment will be moving to a new site (but this site
does not currently have WIFI hotspots installed). This would involve an
assessment of timescales to deploy new equipment and an assessment of costs to
deploy new WI FI hotspots or considering alternatives such as 4g.
As a result to changes to
legislation a project may be forced to introduce change. For instance when the
Data Protection Act came into force our IT system development project needed to
be extended to take into account the new principles including not keeping the
data for longer than is necessary. We therefore needed to provide new
functionality on record retention for certain categories of records held within
the system.
Explain 3 ways in which change control can reduce and manage
scope creep on a project (30 Marks) ?
Existance of a change contro process
Introduce change freeze to safeguard delivery
Provides scrutiny to change and justification for re baseline
As the change control process is documented within the PMP and
agreed at the definition stage. The existence of a change control process can
reduce the number of changes that are requested. Users are often dissuaded from
making requests knowing that a formal process exists and that a business
justification will be required before consideration. This reduces the
possibility of scope creep from occurring.
At later stages of the development and as the project nears
its implementation date, a change freeze may be introduced to prevent any
further changes which could impact on the quality, timescales and costs for
delivery. If the project has a business critical drop dead date the change
freeze acts a barrier to prevent any more changes from causing uncertainty in
the ability to deliver. In software configuration management tools allow
branching to protect the pre go live code.
All changes need to be approved through the change control
process. Initial assessment weeds out duplicate requests and changes previously
considered and rejected. Changes which go through the full assessment have been
fully approved in terms of their justification and impact to the baselined PMP.
Changes which are approved facilitate a new baseline and the change control
provides a justified reasoning as to why the baseline has moved.

1 thought on “Scope Management – Feedback Required”

  1. Brian Parallel is a premium provider of APMP training and we provide support to this study group for our customer who are taking either a face-to-face, distance learning or virtual APMP. It not really meant for to support candidates from other training providers, you should really be getting your support from your training provider. Having said that your answers are well structured and contain sufficient detail to get the marks. Maybe you will recommend Parallel Project Training to your friends and colleges. Good luck with your course next week.

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