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Explain 5 Benefits of a Project Lifecycle

Paul Naybour Paul Naybour

Published: 7th July 2022

Five Benefits of a Project  lifecycle are:

  1. It provides a structure for project delivery.
  2. It improves communication between team members.
  3. It enables progress to be tracked across the organisation.
  4. It provides for the progressive evolution of the project.
  5. It enables structured reviews that support governance.
  6. It provides a structure for project delivery.

It provides a structure for project delivery.

The project lifecycle provides a structured approach for the delivery of the project. This allows everyone working on the project to identify and monitor how the project is progressing; and whether there are any issues with particular aspects of the deliverables.  It also has clearly defined activities and outputs for each phase and the assigned responsibilities. This provides a common roadmap for teams to follow.

It improves communication between team members.

Aids communication and helps define roles within the project organisation as it provides a framework for the project that is visible and understood by all members of the project. Also, roles and responsibilities can be assigned according to the project phase.  This makes it easy for people to understand what they should be doing in each phase.  It also helps the business to plan levels of resource requirements to avoid wasted resources but ensuring that resource is available as required.  The Implementation phase will require the most resource.

It enables progress to be tracked across the organisation.

The project lifecycle will allow the project manager to link progress directly to each phase and recognise the completion of each phase, i.e. the Concept Stage encompasses everything up to the production of the business case.  The Definition phase includes the production of the project management plan and all subsidiary plans, such as the risk management plan and the quality plan and the Implementation phase covers the construction of the various components that comprise the end product – this phase is broken down into Design and Build stages.

It provides for the progressive evolution of the project

The phases within the project lifecycle provide an understanding of the evolution of the project, being able to identify areas that need greater attention at different times such as risk management in the early stages and more Project Evaluation Reviews during the Implementation stage.  With each stage, the project detail is elaborated in more detail. The costs estimates are improved and the plans refined in more detail.

It enables structured reviews that support governance.

The project lifecycle will define when the Project Evaluation Review and the Gate Reviews will take place, therefore allowing the project manager to plan completion of reports in readiness to support the reviews.  It will also allow required people to pre-plan their attendance to enable quick decisions on a ‘go no go’ for the project progress.  These regular reviews also provide increased confidence for the stakeholders in confirming early successes and confirmation that the project is still viable and on plan – alternatively these can be escape routes, if the project is no longer viable.

If your project could benefit from a structured lifecycle then please get in touch and we can help you define the stage.

Read More Sample Answers for APM Exam Questions:

Describe 4 main components of a Quality Management Process
Describe how to overcome the 5 Barriers To Communications
Do you understand...What Causes Project Failure?

Read our in-depth Guide To Project Management Qualifications for information about the range of professional qualifications that provide a progressive structure for project managers to boost your career prospects.

  1. Project Life Cycle says:

    Another very useful example answer for this APM PMQ exam question

  2. Kimoro andrew masatu says:

    Good notice but some information are missing try to put more notice for further understanding

  3. Kemi says:

    I am revising in preparation for my exams in few weeks but struggling with this question:
    “Explain reasons why projects are structured as phases in a linear project life cycle”. Can someone help with the answer to this question please? Thank you

  4. Shannen says:

    I would like assistance with the question ” why is an understanding of the life cycle relevant for your understanding of projects? can anyone assist?

  5. Patricia Chadauka says:

    I want to be asdisted with the question which says how useful is the project lifecycle in the project financial management

  6. bala says:

    Hi is ‘How to Pass the APM PMQ in 3 hours’ still offered free ?

    • pnaybour says:

      It’s free to any Paralell existing customer with a Moodle login. Just login to Moodle and self subscribe. It £50 plus VAT for new customers.

  7. KAZ says:

    Hi – I have never used Moodle, would I need to download something? You mention above that the 3hr session includes answers to all the typical questions. Is this something that you send out as part of the sessoion?
    Many thanks

    • pnaybour says:

      Moodle does not need a download; it’s used by many thousands of schools and universities. The exam prep is designed to support people studying our distance learning courses. This includes printed materials, e-learning podcasts etc.

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