Author: pnaybour

List five key phases of a typical life cycle and describe the activities undertaken during each of them a) Concept phase b) Definition phase c) Development phase d) Handover and closure e) Benefits realisation a) The Concept phase includes everything from the start right up to the production of the business case.  It includes the […]

List and describe two key activities that a project office may undertake 1) Provide administrative support to the project manager 2) Provide guidance to project team in specialist areas 1) The project office can provide the project manager with administrative support for example arranging meetings, taking minutes, chasing actions etc.  This will free up the […]

Explain the concept of teamwork (10 Marks)? Teamwork is a group of people working in collaboration or by cooperation to achieve a common goal. A project manager will need a team with an appropriate mix of skills to undertake differing tasks and also the volume of staff to complete the work. By collectively working together […]

Explain two reasons why the scope of a project may need to be changed (20 Marks) ? User has changed their mind during UAT As a result of changes to legislation During the user acceptance testing users may identify additional requirements which were not originally identified or captured during the definition stage of a project. For […]

List and describe 5 benefits to an organisation of adopting a formal risk management process Acts as a mechanism for audit Acts as a means for continuous improvement Improved mitigation planning Provide evidence for contingency budget Ensures that all risks are being actively managed and decision making at appropriate level The risk management process is […]

List and describe five activities which the sponsor performs during the project lifecycle ? Own the business case Directs the project Engages with Stakeholders Assesses change controls Risk Management The sponsor will own the business case throughout the project lifecycle from the point of its inception at the concept stage. They must ensure that the […]

List and describe 5 important legislative requirements which the project manager must take into account when planning a project Environmental Impact Assessment Design Environmental Waste Management Policy in place (ISO14001) Carbon Foot Print Disposal of Assets A project manager should ensure that an environmental impact assessment has been completed. For example during the business case […]

Explain the prerequisites required for each of the following 3 estimating methods (30 Marks) Comparative Estimating Bottom up / Analytical Parametric Comparitive estimating takes a product which has already been produced and uses its actual values as the basis for the estimate of the new product. A typical example might be a warehouse which is […]

Explain what is meant by situational leadership in a project environment (10 Marks) The Hershey and Blanchard situational leadership model describes how a leader varies the level of support and direction given and the level of maturity of those being led (the follower). These styles are split into 4 modes which start with high supportive […]

1. During the concept phase the project sponsor will be responsible for defining the requirements and benefits for the business case with the support of the project manager.  An example is where there is a requirement to build a nursery room at a local primary school – the sponsor will have to talk to all […]

List and describe five roles associated with a project environment include in your answers the responsibility of each role   Not sure if I have enough detail – feedback will be appreciated. 1. Project Sponsor 2. Project Manager 3. Users 4. Suppliers 5. Team 1.  The project sponsor owns the business case and ensure the […]

List & Describe 3 advantages of a matrix organisation structure when used within a project environment ? 30 Marks Make efficient use of resource when compared to a functional organisation Provide for organisational learning when compared to a project organisation Provide greater visibility of resources when compared to functional organisation Matrix organisations allow for more […]

List and Describe 5 typical stages in the process for selection of a supplier via a competitive tender ? ITT / Requirements Supplier Queries Supplier Selection Award Contract Administration As part of the procurement strategy the organisation will have a process to undertake competitive tenders. Initially the organisation will define their requirements which will be […]

Explain the importance of Project Reviews (10 Marks) Project reviews act as decision points as to whether to continue with the project. For example is the business case still justified during gate reviews. This prevents the organisation from continuing to waste resource on projects which are no longer viable. Stage reviews enable the project manager […]

Hi all, I am taking my exams on 26th Feb so feedback would be appreciated. I have posted questions from the 3rd feb up until present. I have used the elearning, study guide, pod casts and this study group. On reflection of last time I did the exam and failed it was mainly for the […]

Explain 5 distinct aspects which the project manager should consider when preparing a communications plan  Who What How When Feedback A stakeholder identification and analysis would take place to identify the relative power and interest of the stakeholders and who they are. Stakeholders may be internal to the project such as the sponsor and users […]